FAQ: How do I invoice for sessional work on LocumDeck?

A locum session becomes ‘ready for invoicing’ once it is underway – it then appears as pale blue in your calendar.

1. Invoice session by clicking the session on your calendar and using the menu (blue circle with three white dots) or via Invoices >> Create invoice. On Create invoice, the “Select practice” dropdown will show you all your practices that need to be invoiced.
2. Select a practice to see a list of sessions that are ready for invoicing.
3. When you tick the sessions you want to invoice, you will see the invoice preview, complete with automatic pension calculations, appear on the right hand side.
4. Either: Hit SEND and the invoice and any attached Locum Form A will be emailed to the practice and become viewable online in their LocumDeck. Or: Hit SAVE and EXIT to save the invoice (and any Locum Form A) to ‘All invoices’ without sharing with the practice.

In both cases, your invoice details and any pension contribution are automatically saved in Bookkeeper.

Can I invoice on LocumDeck for sessional GP work booked off LocumDeck?

Yes, you can  invoice for work on LocumDeck for work booked outside of LocumDeck.

1. Add the practice to your LocumDeck address book (it’s called “My practices”).
2. Add your sessions at that practice into your LocumDeck calendar.
3. After you work your session, create and send an invoice in the usual way. (If you claim NHS pension on this session, LocumDeck will also generate a Locum Form A and update your Bookkeeper data).

If you have already invoiced a practice outside of LocumDeck, but want to record it within Bookkeeper, then instead of pressing the SEND button, leave the sessions as “ready for invoice” on the calendar. Bookkeeper will pick up the fee and include it in your earnings.

When should I send invoices for locum work?

Whenever and as often as you like. There are no rules. Some invoice at end of month, others bi-weekly. But it’s probably more important to build a habit of regular invoicing and pension admin that fits your work routine.

Our experience is that most locums invoice at the end of the month.

One time-limit to be aware of with invoicing is that you cannot pension work that was carried out more than 10 weeks ago.

Can I print my invoice?

Yes – from ‘All invoices’, click VIEW to access a downloadable PDF file of the invoice. Practices can also download or print invoices from their LocumDeck account by clicking on the invoice number/reference.