Love 'em or hate 'em, using a computer is an essential part of working as a GP.

Tutorials for commonest clinical IT systems

Thanks to Caroline Sims for allowing us to reproduce these tutorials. If you have come across much better cribsheets for clinical IT systems, please share them with us so that we can publish them for other sessional GPs.

If you come across any more up-to-date Emis Web videos, please get in contact and we can add them here.

Want to get to grips with the basics of Vision? Email for five free Vision training modules, covering navigation, recording data, prescribing, results, referring and DocMan attachments.


We asked David Hindmarsh from GP Templates Ltd to see if he could add some locum induction templates to his ever-growing TPP SystmOne YouTube channel, and he's willingly obliged.

SystmOne YouTube channel

Below we've embedded David's 'basics' YouTube channel, and by clicking on the arrow in the top left hand corner, you can easily see David's other SystmOne videos as and when they're added.

Load More

Frequently asked IT questions

As a freelance GP you'll need to hold all sorts of information - names and addresses of practices; other GPs; colleagues; educational centres etc.

And what do you do with this data - do you market yourself? Is it just for invoices? Do you give your data to other GPs or practices?

It is possible that, as a small business, you may have to register with the Data Protection Act.

Whether you need to all depends on what you use your data for and, needless to say, isn't straight forward. Fortunately, the Information Commissioner's Office website has a series of simple questions to ask and, depending on your answers, will tell you whether you need to register or not (and what can happen if you don't!).

You can now automatically add this to your T&Cs in NASGP's LocumDeck.

Locum toolkitDo you get your own username and password when signing into practice computers? Sick of always being signed in under various combinations of ‘LOCUM1/DRL/LARRYLOCUM’? Perplexed as to how it’s your first time at the practice but looks like you (DRLOCUM) have seen this patient twice already this month? Irritated because you can’t work out who all the other freelance GPs are who’ve already seen this patient? Demoralised for not having the fundamental means for recording auditable medical notes? Struck off for never having officially been enabled to record a consultati…OK, you get the idea.

passwordSecret passwords and usernames are essential to working as a GP – recording contemporaneous medical information in the patient’s notes is a vital part of clinical management; and a medico-legal requirement. And if your password isn’t secret, and call me paranoid, someone else could falsify records in your name. So how come freelance GPs are so rarely given their own? Come on chaps, stand your ground and insist on one! Some of the clinical systems are pretty easy to set up, whereas others aren’t. For example, the procedure for setting up passwords on Microtest can be quite tricky. So we’ve been working with them (and what nice people they are) to make the procedure easier.

Meanwhile, here is a download to place under the noses of any defaulting practices.



We have been in regular contact with the Information Security Policy Manager at the Digital Information & Health Policy Directorate (NHS Connecting for Health) to ensure that Sessional GPs are not overlooked - how else otherwise would we be able to access NHS Care Records Service (CRS)?

So far, their news has been that "GP locums, in common with other NHS users of [the NHS Care Records Service] CRS services, will be provided with digital identity and signing credentials on personal smartcards that will allow easy to apply, robust authentication, access and privilege management controls and that will also allow security management practices consistent with the latest NHS information governance guidance. The exact rollout timescales for these smartcards within local communities and for their use in [Local Service Provider] LSP services can be discussed with the local implementation teams concerned to be able to assess local opportunities."

Meanwhile your CCG or their Commissioning Support Units will be able to supply you with your own smartcard.

See also

Is your NHS Smartcard out of date?

Load More