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Video: Common GP locum accounting questions

7th July 2023 by NASGP

Video: Common GP locum accounting questions

Terry Bentley-Darby took questions from NASGP members at our monthly webinar on Thursday 6 July at 1pm.

Terry Bentley-Darby BA (Hons) is a Senior Tax Manager at Randall & Payne, members of the Association of Independent Specialist Medical Accountants (AISMA). He works for a portfolio of clients particularly in the medical sector: https://www.randall-payne.co.uk/profile/terry-bentley-darby/

In this video he covers:

  • 2021/22 deadline reminder.
  • Annual allowance changes.
  • Abolition of lifetime allowance.
  • Limited company/mortgage warning.
  • VAT registration/exemption.
  • New expenses: Electric cars
  • A GP Q&A.

Use the chapters to skips between topics.

Terry has previously presented tips for GPs in Gloucestershire thanks to our regional partnership with the local ICS.

 

Starting out on LocumDeck

Can I set different types of session with different rates of pay?

Yes. LocumDeck is about allowing you to define your safe working conditions so you have flexibility and control in setting up your own session types and rates, and you can add as many as you need. You are provided with some helpful underpinnings for your session, such as specifying whether it’s on call, whether you’re agreeing to do visits etc, but the rest is up to you.

As well as using the session description to add key information about the session, you have other chances to add notes about your working conditions:

  • When manually making your own booking, you can add notes to your confirmation emails.
  • When using  Instant Book feature, you get to add your own notes to the practice in ‘Notes to practice’.

How do I add a practice on LocumDeck?

Adding a practice from LocumDeck’s list of registered practices allows you to link with them so that you can:

  • Synchronise their practice details with those in your address book so you are always up to date
  • Get your invoices with automatic Locum A forms directly, as well as by email
  • E-sign paperless NHS pension forms and return them to you instantly
  • Have a clear record of all your manually booked and confirmed sessions with them
  • If you have chosen to allow them to Instant Book, they will be able to see your live Committed Availability and Instant Book any sessions you authorise for them.

Linking with a practice on LocumDeck happens automatically if you add a practice to your address book from the LocumDeck list of practices, or if you manually add a practice to your address book that has details that precisely match a practice already on LocumDeck.

If there is a partial match between details of a practice in your address book with those of a practice on LocumDeck, you are offered the chance to synchronise with a practice.

If you manually add a practice to your address book that is not yet on LocumDeck, they are sent an email letting them know that an anonymised GP locum has added their practice to an address book and informing them what LocumDeck can do for their practice. And that it’s free for practices!

How do I set my own terms and conditions?

Where are my terms and conditions displayed to the practice?

To practices you are linked with on LocumDeck, your terms and conditions will be included on your profile and visible to the practice whenever they access your profile.

Your terms and conditions are also included in any LocumDeck generated email sent to the practice e.g. request confirmation or final booking confirmation emails and invoice emails to the practices.

What if my terms and conditions vary between practices?

If your terms and conditions vary between practices, no problem.

We totally understand, and know from our own experience, that you may have varying conditions for each practice you work in. LocumDeck is designed around giving you the flexibility to define your working boundaries for each booking and for each practice in the following ways:

  • Use Sessions you add to your practices to define your session structures e.g. different minimum consultation lengths, or numbers and types of patient contacts, catch up slots etc
  • Use “Notes to practice” in each practice record so that when you’re using Instant Book, you have an extra ability to specify your working conditions to each practice

Then in the relevant section of LocumDeck >> Settings >> My terms & conditions, we suggest using the ‘Other’ options and using the free text options to explain this e.g. “Minimum consultation length as specified at the time of booking”.

How do I use LocumDeck to find NHS GP jobs?

There are a few of ways you can use LocumDeck to find GP locum jobs in the UK.

You can look for GP locum and salaried GP jobs, both in GP practices near you and by exploring GP jobs at new practices.

Find NHS salaried GP jobs

LocumDeck has a GP jobs board that’s private to GPs and GP practices. Login to see the GP vacancies near you and across the UK.

Login to LocumDeck to browse GP jobs near you. 

Find NHS GP locum jobs near you

LocumDeck has a smart way of booking designed by GP locums which means you don’t have to find work – the work finds you. It’s called Instant Book.

With Instant Book, you don’t have to wait for job alerts from practices. Instead, you set up your terms and profile, tell your chosen practices how you want to work and add your availability to LocumDeck’s calendar. Your practices can review your terms and credentials then book you instantly.

Practices like the efficiency of not having to post alerts and wait for responses, and you get the work you want on your terms, with minimal hassle and fewer booking errors.

Our LocumDeck Setup Guides have a step-by-step introduction, ‘Get booked by practices‘, which can get you started.

LOGIN TO SEE SETUP GUIDE ON GETTING BOOKED BY PRACTICES.

GPs can also look out for ‘Availability requests’ from local practices.

If a practice on LocumDeck needs cover but no locums have made themselves available for pre-set instant booking on the dates they need, the practice can send out an Availability request, to all GP locums on LocumDeck within a 45-minute radius.

GP locums can quickly respond by clicking on the request on the calendar, and selecting a session to offer for booking. The practice gets notified when a GP locum responds. The practice can review the GP’s LocumDeck profile and terms, and book you right away.

Join our free three-month trial to browse jobs and sessions.

Find NHS salaried GP and partner jobs

LocumDeck has a GP jobs board. Login to see the GP vacancies near you and across the UK.

Portrait Of Young GP Locum Looking At Camera Smiling With Confident And Positive Lifestyle Concept At Cafe Background

Join for free to browse jobs and sessions on LocumDeck today – no credit card needed.

Can practices book me directly on LocumDeck?

Yes. We designed LocumDeck for you to set your own locum sessions and show availability to practices you choose to link with so they can book you directly. You don’t have to find work or wait for requests from practices – you can plan ahead, set your terms, then the work you want finds you. We call it Instant Book.

If you don’t want to use Instant Book, you can add your own bookings to your calendar too.

Our Setup Guide called Get booked by practices shows you how to set up for Instant Booking.

If you are in NASGP Locum Chambers, Instant Book will be the main way you get the work you want quickly and with minimal day to day hassle. The Chambers Managers support and oversee the process and help you and the practices with any complexities e.g. queries, cancellations, complaints, and special requests. Read more.

How do I set up my profile on LocumDeck?

In ‘Settings’ you can create a really smart-looking profile which you can share with practices.

Can I add my own bookings to LocumDeck?

Yes, you can. Our short video on how to add unconfirmed sessions to your LocumDeck calendar shows you how.

And you can confirm sessions on your LocumDeck calendar yourself too.

Related content

"Prior to signing up for LocumDeck, I would have to rely on locum agencies or mutual recommendations, then do a lot of paperwork for each surgery myself. Once I signed up for LocumDeck, I just uploaded all my documents, added my availability and started getting automatic bookings. There is no need to worry about invoices any more as everything is available on LocumDeck. Ali, NASGP's Membership Support Manager, was really helpful too!"

Dr Jaswinder Singh, GP, Braintree, Essex

See the full list of features within our NASGP membership plans

Membership

Starting out on LocumDeck

Can I set different types of session with different rates of pay?

Yes. LocumDeck is about allowing you to define your safe working conditions so you have flexibility and control in setting up your own session types and rates, and you can add as many as you need. You are provided with some helpful underpinnings for your session, such as specifying whether it’s on call, whether you’re agreeing to do visits etc, but the rest is up to you.

As well as using the session description to add key information about the session, you have other chances to add notes about your working conditions:

  • When manually making your own booking, you can add notes to your confirmation emails.
  • When using  Instant Book feature, you get to add your own notes to the practice in ‘Notes to practice’.

How do I add a practice on LocumDeck?

Adding a practice from LocumDeck’s list of registered practices allows you to link with them so that you can:

  • Synchronise their practice details with those in your address book so you are always up to date
  • Get your invoices with automatic Locum A forms directly, as well as by email
  • E-sign paperless NHS pension forms and return them to you instantly
  • Have a clear record of all your manually booked and confirmed sessions with them
  • If you have chosen to allow them to Instant Book, they will be able to see your live Committed Availability and Instant Book any sessions you authorise for them.

Linking with a practice on LocumDeck happens automatically if you add a practice to your address book from the LocumDeck list of practices, or if you manually add a practice to your address book that has details that precisely match a practice already on LocumDeck.

If there is a partial match between details of a practice in your address book with those of a practice on LocumDeck, you are offered the chance to synchronise with a practice.

If you manually add a practice to your address book that is not yet on LocumDeck, they are sent an email letting them know that an anonymised GP locum has added their practice to an address book and informing them what LocumDeck can do for their practice. And that it’s free for practices!

How do I set my own terms and conditions?

Where are my terms and conditions displayed to the practice?

To practices you are linked with on LocumDeck, your terms and conditions will be included on your profile and visible to the practice whenever they access your profile.

Your terms and conditions are also included in any LocumDeck generated email sent to the practice e.g. request confirmation or final booking confirmation emails and invoice emails to the practices.

What if my terms and conditions vary between practices?

If your terms and conditions vary between practices, no problem.

We totally understand, and know from our own experience, that you may have varying conditions for each practice you work in. LocumDeck is designed around giving you the flexibility to define your working boundaries for each booking and for each practice in the following ways:

  • Use Sessions you add to your practices to define your session structures e.g. different minimum consultation lengths, or numbers and types of patient contacts, catch up slots etc
  • Use “Notes to practice” in each practice record so that when you’re using Instant Book, you have an extra ability to specify your working conditions to each practice

Then in the relevant section of LocumDeck >> Settings >> My terms & conditions, we suggest using the ‘Other’ options and using the free text options to explain this e.g. “Minimum consultation length as specified at the time of booking”.

How do I use LocumDeck to find NHS GP jobs?

There are a few of ways you can use LocumDeck to find GP locum jobs in the UK.

You can look for GP locum and salaried GP jobs, both in GP practices near you and by exploring GP jobs at new practices.

Find NHS salaried GP jobs

LocumDeck has a GP jobs board that’s private to GPs and GP practices. Login to see the GP vacancies near you and across the UK.

Login to LocumDeck to browse GP jobs near you. 

Find NHS GP locum jobs near you

LocumDeck has a smart way of booking designed by GP locums which means you don’t have to find work – the work finds you. It’s called Instant Book.

With Instant Book, you don’t have to wait for job alerts from practices. Instead, you set up your terms and profile, tell your chosen practices how you want to work and add your availability to LocumDeck’s calendar. Your practices can review your terms and credentials then book you instantly.

Practices like the efficiency of not having to post alerts and wait for responses, and you get the work you want on your terms, with minimal hassle and fewer booking errors.

Our LocumDeck Setup Guides have a step-by-step introduction, ‘Get booked by practices‘, which can get you started.

LOGIN TO SEE SETUP GUIDE ON GETTING BOOKED BY PRACTICES.

GPs can also look out for ‘Availability requests’ from local practices.

If a practice on LocumDeck needs cover but no locums have made themselves available for pre-set instant booking on the dates they need, the practice can send out an Availability request, to all GP locums on LocumDeck within a 45-minute radius.

GP locums can quickly respond by clicking on the request on the calendar, and selecting a session to offer for booking. The practice gets notified when a GP locum responds. The practice can review the GP’s LocumDeck profile and terms, and book you right away.

Join our free three-month trial to browse jobs and sessions.

Find NHS salaried GP and partner jobs

LocumDeck has a GP jobs board. Login to see the GP vacancies near you and across the UK.

Portrait Of Young GP Locum Looking At Camera Smiling With Confident And Positive Lifestyle Concept At Cafe Background

Join for free to browse jobs and sessions on LocumDeck today – no credit card needed.

Can practices book me directly on LocumDeck?

Yes. We designed LocumDeck for you to set your own locum sessions and show availability to practices you choose to link with so they can book you directly. You don’t have to find work or wait for requests from practices – you can plan ahead, set your terms, then the work you want finds you. We call it Instant Book.

If you don’t want to use Instant Book, you can add your own bookings to your calendar too.

Our Setup Guide called Get booked by practices shows you how to set up for Instant Booking.

If you are in NASGP Locum Chambers, Instant Book will be the main way you get the work you want quickly and with minimal day to day hassle. The Chambers Managers support and oversee the process and help you and the practices with any complexities e.g. queries, cancellations, complaints, and special requests. Read more.

How do I set up my profile on LocumDeck?

In ‘Settings’ you can create a really smart-looking profile which you can share with practices.

Can I add my own bookings to LocumDeck?

Yes, you can. Our short video on how to add unconfirmed sessions to your LocumDeck calendar shows you how.

And you can confirm sessions on your LocumDeck calendar yourself too.

Related content

"Thank you for all your help. I put my sessions on in Mid-Nov and within a day, I was already booked up for the next six weeks until the Christmas holidays. It's a huge weight off my mind."

Dr Francesca Cappelluto, GP, London

See the full list of features within our NASGP membership plans

Membership