Step 1 | Set up users on NASGP Dashboard - 10 minutes

  • Manage usersWhen you first set up a Spip (Standardised Practice Induction Pack), you are signed in with the Practice role, and are usually a practice manager or another senior member of the practice team.
  • You will be able to control who else can view and edit Spip and Cudos via the NASGP Dashboard after signing in.
    • To assign your Editors to help you populate your Spip and Cudos, go to ‘Manage Users’ and add all their email addresses to invite them as a Clinician, and then immediately ‘Change User Status’ from Clinician to Editor.
  • There is no limit to the number of users you can add.

The Practice is the lead role in Spip. This person will have authority from the practice to create a Spip and an NHS email address. They will usually be a practice manager or another senior member of the practice team.

The Practice is able to

  • add and edit items to Spip and Cudos
  • manages other users of Spip and Cudos
    • Clinicians
      • Practice can invite or deactivate Clinicians
        The Clinician role can view Spip.
        Clinicians can be any clinician working in your practice who can benefit from access to Spip e.g. practice-based GPs, locum GPs, nurses etc.
    • Staff
      • Practice can invite or deactivate Staff
      • Staff can view Spip and Cudos.
      • Cudos may contain items that are just for use by your practice staff e.g. building maintenance, IT system support, health and safety protocols. You would not want to display these in Spip but you can make them accessible to your practice staff by setting them up as Staff roles.
    • Editors
      • Practice can invite Editors.
      • The Editor role can view Spip and Cudos but also add or edit items in Spip or Cudos.
      • Editors will usually be established members of your practice team who are entrusted to share their knowledge of practice procedures and services with Clinicians, via Spip, and with Staff via Spip and Cudos e.g. GP partners, medical secretaries, nurse practitioners etc.
    • Switch roles
      • Practice can switch people between different roles e.g. upgrade a Clinician to an Editor so they can crowdsource their knowledge of services

Step 2 | Link to Network-Cudos (if available*) - 10 minutes

  • From early 2016 a Network (CCG, federation etc) will be able to set up a ‘Network-Cudos’ (Centrally Updatable Directory of Services) and make this available to an unlimited number of the Network’s practices.
  • The Network-Cudos can run alongside your own practice Cudos and items from both can be selected to be displayed to users in your Spip.
    • If this is not available to you locally, you can prompt your local Network to set up a Network-Cudos via Invite Group/Network in Manage users on your NASGP Dashboard. 

Step 3 | Set up your practice Cudos - 2 to 4 hours initial setup, 10 minutes/week thereafter

  • CudosTransfer information from your practice’s address book to your Cudos.
  • We suggest you designate a practice employee (user assigned as 'Editor' by the Practice) to do this.

What is Cudos?

  • Cudos is a smart address book designed specifically for general practice. Unlike a regular address book, it allows for one item (e.g. a person, service or policy) to be linked to another item (e.g. a practice or hospital) in a specific way.
  • By creating a relationship between items, it greatly reduces the need for duplication and errors, enabling the information to be always as up-to-date as it can be.
  • Cudos also allows you to attach enriched information and resources to each item. You can link, upload or otherwise direct users to referral forms, policies and care pathways.
  • Any item that you’ve created in Cudos and then selected for display in Spip can be edited in either, and changing one always reflects the change in the other.
  • Although Spip is by far the best place for Clinicians to quickly look up information, the Practice can also enable users associated with your practice to be an Editor or Staff who are able to directly access Cudos.
  • For instance, there may be contacts or practice policies related to building maintenance, staffing levels or rotas or your IT system that your Staff need access to in Cudos, but it would not be relevant to display these in Spip.

Cudos has four different types of item

Individual or role is one of the four different types of Cudos item.

Single service or premises is one of the four different types of Cudos item.

Internal department, service or policy is one of the four different types of Cudos item.

  • is always part of an Organisation e.g. diabetic clinic within a GP surgery, ENT unit within a hospital or community podiatry service as part of a community trust.
  • shares a postal address with their parent Organisation.
  • can also be a pathway of policy within an Organisation e.g. complaints procedure or a care pathway.

Organisation is one of the four different types of Cudos item.

Follow the five brief ‘Quickstart’ tutorials

For a demonstration of these Cudos items, make sure you're signed in as a Practice or Editor, and navigate to The practice >> Getting here >> The practice.

Step 4 | Add information to your Spip - 2 hours initial setup, 10 minutes/week thereafter

  • Performed by Practice and/or other experienced manager (assigned as an ‘Editor’).
  • Much of the information required in Spip is stored in either Network-Cudos (if available) or your practice’s own Cudos, and will already have been added from the steps above. Otherwise, you’ll be prompted to add information to Cudos as you go along.

Step 5 | Crowdsourcing Spip with your Editors - 1 to 2 hours review, 10 minutes/week collectively thereafter

...to add newly-discovered pathways or referral routes “on the go” or updating any changes to services or procedures.

  • Performed by one or more practice GPs (users assigned as 'Editors' by practice manager).
  • This step is especially suited to capturing unusual but important items e.g. a GP spends 30 minutes on the phone finding the correct emergency team to see a young boy with suspected testicular torsion and uses Spip as a repository to record this and save time in the future.
  • Also good for filing incoming information - all those emails and letters! - about changes to services and procedures so they can be easily accessed at the point of need by Staff and Clinicians.

Follow the five brief ‘Quickstart’ tutorials

To begin, make sure you're signed in as a Practice or Editor, and navigate to The practice >> Getting here >> The practice.