A quick guide to LocumDeck changes

We’ve responded to feedback from members and created a simpler way to set up the work you want to do in each practice and share availability in fewer clicks. The new LocumDeck maintains all the personalised controls and flexibility our members find so valuable. We’ve added some simple overrides and a clearer layout.

What’s the same

  • Your login details are the same as before.
  • All of your pre-added information settings, bookings, invoices, and any availability for pre-set instant bookings are the same as well.
  • The process for adding your own bookings, getting booking confirmations, generating invoices and managing pension forms also remains the same as you’re used to.

New dashboard

We’ve added a new dashboard for easy access to all your NASGP membership goodies. LocumDeck is the first item on your dashboard. Click through to access LocumDeck.

The ‘My Account’ section has moved to give you more space.

In ‘My Details’, we’ve given you the option to enable two-factor authentication to offer you an extra layer of security on your account.

New setup guides

The guide on getting bookings from practices may be of interest to those of you who want to pre-set your availability and terms and take instant bookings from practices.

New menus

We’ve changed how we organise LocumDeck to make it easier for you to access key information more quickly:

  • The ‘My Practices’ section is now available from the main menu.
  • A new ‘My Profile’ area merges your old ‘Credentials’ section with some of the items that used to be in the ‘Booking defaults’ section about how you want work.

We’ve also simplified calendar colours for your future bookings, giving you at-a-glance information about booking status of future bookings. This follows feedback from members about our old calendar colours.

We’ve made big improvements to the way you create sessions:

  • Previously sessions were created and organised from the starting point of whether they were being charged by the session or by the hour.
  • You can now create Morning, Afternoon, Evening and Day sessions.
  • Your session lists are now grouped by these new types and organised in order of start time.

We’ve added options for you not to show visit and on call status information.

  • Members told us that because on call and visit status is not relevant to the work setting e.g. remote working, they wanted to have an option not to show on call and visit status.

You can set a session to be used in all of your practices.

  • Some members had standard session types that they wanted to use in all practices they work in. 
  • Previously there would be a few clicks to set this up in each practice record.
  • Now you can set your favourite session(s) to be auto-selected for all practices. You can opt out of doing the session in a particular practice record.

How will your existing sessions change?

Your sessions will be allocated to the new types based on their start times:

  • Sessions that start before 1pm and end before 2pm will be Morning sessions.
  • Sessions that start before 1pm and end after 2pm will be All day sessions.
  • Sessions that start after 1pm and before 5pm will be Afternoon sessions.
  • Sessions that start after 5pm will be Evening sessions.

All other information about your sessions e.g. timings, fees, on call and visit status will be the same.

Watch a video guide | New way to create sessions

The process of pre-setting your availability to accept pre-set instant bookings is now simpler.
It can be done in fewer clicks; your booking controls and availability settings are much easier to reach from your calendar; and we’ve changed how availability is added to your calendar so it is easier to understand which of your sessions will be offered for booking.

Now your availability and booking controls are closer to your calendar:

    • Visible from your calendar you have a clear simple master switch to control your availability.
    • Your availability settings are now accessible on your calendar. These contain your previous ‘Booking default information’, which used to be tucked away in Settings. And there is a new template to input your usual working patterns and bulk control your availability showing on your calendar.
    • Your practices are visible in one click and you can easily control which practices can book you from a simple ‘Book me’ switch against each practice. A simple template allows you to bulk control availability (or remove it, in case of emergencies).

We’ve removed the interplay between the times of your sessions and the times of availability in your calendar:

  • You create the sessions with the times you want to work. You add those sessions to your practices and let the practices ‘Book me’. Then you simply tell your calendar which sessions you’re available for – Morning, Afternoon, Evening and /or All day sessions. You will be shown as available for the times of the relevant sessions you have created.

You can add pre-set availability to take instant bookings in a new way:

  • Go to ‘My availability settings’ on your calendar. Here you can add all your usual working patterns across a week. It’s like creating a template which you can then bulk add to your calendar.
  • If ‘Show me as available for booking’ is ‘on’, the availability template will immediately be added to your calendar. If it’s ‘off’, you’ll be prompted to switch it on to show your new availability settings. You can still add ad hoc availability (sessions outside of your usual availability template) or Block availability by clicking on any date in your calendar.

For more information on using the new way of adding availability:

If you offer ’hourly rate’-type sessions for Instant Book, please check ‘My session rates’ to see if your hourly rate sessions are still correct.

Previously when you created hourly rate type sessions we asked you for the minimum duration of hourly rate sessions. The maximum duration of the work would then have been determined by the end time of ‘Availability’ added to your calendar.

We have made changes to how your availability is managed. To transfer these sessions to the new system, we have made an assumption that the minimum duration you set is now the actual duration.

  • Please check ‘My session rates’ to see if your hourly rate sessions are of the intended duration.
  • Where you are offering an hourly rate session for booking, go to your calendar, click on an ‘Available’ date and click on ‘Practice’s view’ to see if you are offering the work you intended to be booked for.

Watch a video | Where are my existing availability and settings information?

New easy access to information

New dashboard

We’ve added a new dashboard for easy access to all your NASGP membership goodies. LocumDeck is the first item on your dashboard. Click through to access LocumDeck.

The ‘My Account’ section has moved to give you more space.

In ‘My Details’, we’ve given you the option to enable two-factor authentication to offer you an extra layer of security on your account.

New setup guides

The guide on getting bookings from practices may be of interest to those of you who want to pre-set your availability and terms and take instant bookings from practices.

New menus

We’ve changed how we organise LocumDeck to make it easier for you to access key information more quickly:

  • The ‘My Practices’ section is now available from the main menu.
  • A new ‘My Profile’ area merges your old ‘Credentials’ section with some of the items that used to be in the ‘Booking defaults’ section about how you want work.

We’ve also simplified calendar colours for your future bookings, giving you at-a-glance information about booking status of future bookings. This follows feedback from members about our old calendar colours.

Creating and organising sessions

We’ve made big improvements to the way you create sessions:

  • Previously sessions were created and organised from the starting point of whether they were being charged by the session or by the hour.
  • You can now create Morning, Afternoon, Evening and Day sessions.
  • Your session lists are now grouped by these new types and organised in order of start time.

We’ve added options for you not to show visit and on call status information.

  • Members told us that because on call and visit status is not relevant to the work setting e.g. remote working, they wanted to have an option not to show on call and visit status.

You can set a session to be used in all of your practices.

  • Some members had standard session types that they wanted to use in all practices they work in. 
  • Previously there would be a few clicks to set this up in each practice record.
  • Now you can set your favourite session(s) to be auto-selected for all practices. You can opt out of doing the session in a particular practice record.

How will your existing sessions change?

Your sessions will be allocated to the new types based on their start times:

  • Sessions that start before 1pm and end before 2pm will be Morning sessions.
  • Sessions that start before 1pm and end after 2pm will be All day sessions.
  • Sessions that start after 1pm and before 5pm will be Afternoon sessions.
  • Sessions that start after 5pm will be Evening sessions.

All other information about your sessions e.g. timings, fees, on call and visit status will be the same.

Watch a video guide | New way to create sessions

How will setting up Instant Book change?

The process of pre-setting your availability to accept pre-set instant bookings is now simpler.
It can be done in fewer clicks; your booking controls and availability settings are much easier to reach from your calendar; and we’ve changed how availability is added to your calendar so it is easier to understand which of your sessions will be offered for booking.

Now your availability and booking controls are closer to your calendar:

    • Visible from your calendar you have a clear simple master switch to control your availability.
    • Your availability settings are now accessible on your calendar. These contain your previous ‘Booking default information’, which used to be tucked away in Settings. And there is a new template to input your usual working patterns and bulk control your availability showing on your calendar.
    • Your practices are visible in one click and you can easily control which practices can book you from a simple ‘Book me’ switch against each practice. A simple template allows you to bulk control availability (or remove it, in case of emergencies).

We’ve removed the interplay between the times of your sessions and the times of availability in your calendar:

  • You create the sessions with the times you want to work. You add those sessions to your practices and let the practices ‘Book me’. Then you simply tell your calendar which sessions you’re available for – Morning, Afternoon, Evening and /or All day sessions. You will be shown as available for the times of the relevant sessions you have created.

You can add pre-set availability to take instant bookings in a new way:

  • Go to ‘My availability settings’ on your calendar. Here you can add all your usual working patterns across a week. It’s like creating a template which you can then bulk add to your calendar.
  • If ‘Show me as available for booking’ is ‘on’, the availability template will immediately be added to your calendar. If it’s ‘off’, you’ll be prompted to switch it on to show your new availability settings. You can still add ad hoc availability (sessions outside of your usual availability template) or Block availability by clicking on any date in your calendar.

For more information on using the new way of adding availability:

Do I have to check anything on the new LocumDeck system?

If you offer ’hourly rate’-type sessions for Instant Book, please check ‘My session rates’ to see if your hourly rate sessions are still correct.

Previously when you created hourly rate type sessions we asked you for the minimum duration of hourly rate sessions. The maximum duration of the work would then have been determined by the end time of ‘Availability’ added to your calendar.

We have made changes to how your availability is managed. To transfer these sessions to the new system, we have made an assumption that the minimum duration you set is now the actual duration.

  • Please check ‘My session rates’ to see if your hourly rate sessions are of the intended duration.
  • Where you are offering an hourly rate session for booking, go to your calendar, click on an ‘Available’ date and click on ‘Practice’s view’ to see if you are offering the work you intended to be booked for.

Watch a video | Where are my existing availability and settings information?